Cloud computing and office automation: The advancement in technology reduces various issues related to usage of papers in the documentation of projects. Memos have been replaced by emails and implementation of virtual drives reduces issues related to filing cabinets. The organisation thinks that reducing paperwork is office automation but office automation includes various aspects related to the implementation of the cloud. Cloud computing is an IT paradigm that is used to access the various services related to centralised data that play an important role in the organisation. Cloud computing based on shared resources that can be used to achieve coherence and economy of scale. The third party cloud can be used for core business instead of expanding various resources related maintenance and computer infrastructure. The various data centres of organisation can be handled with the implementation of cloud. The single access point can be provided to various users related to the organisation, and confidential data of the user can be stored in the cloud. Cloud infrastructure provide security to preserve the confidentiality of data related to a various employee of the organisation. Amazon introduced its Elastic compute cloud in August 2006 that provides various service related to office automation system. Security would be the main concern while migrating to cloud. Various consideration plays an important role while migrating to the organisation because it impacts the workflows of the organization. Various tools can be used for office automation that controls the parameters related to business and organisation. Adoption of another software can be used to identify workflows that consume time and not necessary for the organisation. 24*7 access can be provided to various users of cloud. The goal of cloud computing is to provide deep knowledge about various benefits of technology to improve financial benefits of the organisation. The automatic computing fulfils-demand services of the user that improve the customer experience and impact the overall growth of the organisation. Cloud computing shares various characteristic with grid computing, fog computing, utility computing and cloud sandbox. These technologies are based on cloud and provide various features to their users. Key features exhibited by cloud include agility for organisation that is going to implement cloud technology, location and device independence, multitenancy
How to implement Cloud Computing Technology in Organization?
Following are the uses of implementing cloud computing:
- Greater process visibility: Various processes and potential of traditional technology can be identified by implementing the cloud computing in the organisation. The implementation of cloud technology will impact the business process of the organisation by including digital files that occupy space in cabins of the organisation.
- Reducing manual efforts: The manual efforts of a business analyst can be reduced by implementing the automated tools for analysing big data stored in the cloud. The release of software includes multiple documents, and it is quite a hectic task for a business analyst to handle massive documents related to release of the software. Therefore, this type of technologies can be suggested to the organisation.
- Cutting down on human intervention and manual errors: Manual errors can be reduced by implementing the automated technology. Human errors impact the overall efficiency of the organisation. Therefore, it is important to reduce them by implementing cloud technology. Big data analytics can be used to identify the market trends that improve the outcomes of the organisation.
- Time and cost saving: The implementation of cloud saves the time of use or employees of the organisation, and it is a cost-effective solution relevant to traditional technology used by the organisation.
- Doing sound business: We can make sound business and earn more profit by implementing cloud into the organisation. The quality of service and better customer experience can be provided to the user by implementing cloud technology. The data related to different data centres can be accessed easily with this technology.
- Identification of potential bottlenecks related to traditional technology: the organisation can have series that can be automated with the implementation of cloud technology. Office automation provides features like email system, spreadsheet capabilities and word processing. The online storage of files reduces paperwork or burden of a business analyst. The business analyst can use various automated tools to identify the parameters related to stored data. The tool like IBM Watson provides various automated facilities to the business analyst that increases the overall growth of the organisation.
Critical points related to office automation: While implementing the cloud various considerations are there that can be taken care. We include the following points related to various essentials of the automatic office system.
- Flexibility related to designing of workflows: Office automation system provides ease of access related to the creation of the process, and it also strengthens the existing process. The business process modelling is a language that is used define workflows related to the organisation.
- Definition of access control: The sensitive requirements related to access control can be identified with the help of workflow Various tools can be used for office automation that controls the parameters related to business and organisation.
- Integration with other software: The gaps between different software system can be reduced by integration and massive effort related to manual work can be reduced by implementing the automated system in the organisation.
- Mobile compatibility: The cloud-based workflows can be used by people anywhere or anytime. Cloud-based workflows provide mobile compatibility to various users of the network.
- Analytics and reports: how you can learn to identify what your organisation is yielding outcomes according to expected outcomes by implementing cloud in the organisation. You can evaluate the performance of the process by identifying that how your team is happy. Adoption of another software can be used to identify workflows that consume time and not necessary for the organisation.
- Security: Security would be the main concern while migrating to cloud. Various consideration plays an important role while migrating to the organisation because it impacts the workflows of the organisation. The probability of data breaches can be reduced by implementing security program in the company.
- Training: Company should include a training program to make their employees aware of the implemented technology. Various standards and policies regulate the implementation of cloud in the company.Training employees of the company can reduce the ethical issues related to usage of technology. The goal of cloud computing is to provide deep knowledge about various benefits of technology to improve financial benefits of the organisation. The automatic computing fulfils-demand services of the user that improve the customer experience and impact the overall growth of the organisation.
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