Team work and reflection is the vital part of project management in which all the details of the team involved in the project are described. The report is prepared to include list of all the team members, their description, prepare team charter, include learning cycle, and communication plan.
In the team charter, the team name is decided and all the contact details of team members are included in a professional document. The team charter may be also defined as a document which clarifies the team directions, objectives and boundaries in which they have to work. The charter also includes an overview of the project and its description. Team charter consists of various sections including purpose of team, time and duration commitments, in-scope and out-scope for project, members with description, desired deliverables, supporting resources, schedule plan, and links to other organizational initiatives that may overlap the completion of current project. The charter is made by enlisting all the skills and knowledge possessed by team members and accordingly assigning the desired roles and responsibilities to them.
Team Rules and Expectations
Team rules and expectations are the next element of project charter in which the ethical rules and desired results from the team are described. In team rules and expectations, a discussion is initiated with each team member where they share their previous experiences of working in a team including all the negative and positive experiences along with the outcome. The team members are also provided with team values, code of ethics and rules and expectations which they need to adhere to while working for the project. Team values are the values which every member has to develop in a team such as honesty, teamwork, etc. Code of ethics consists of ethically correct traits that members need to acquire such as primacy of public interest, respecting each other, having professionalism, etc. Furthermore, the rules and expectations are built which includes decisions, team presence in meetings, individual contributions, etc. that every member needs to abide by.
Another element for project teamwork and reflection is Learning Cycles which is used to structure team meetings and accountability for when the team works outside of the team meetings. In the general learning cycle process, roles are assigned to the team members prior to the team meeting. Among these assigned roles, there are two major roles: The Organizer and The Scribe. The organizer is the one who organizes meeting, write down the team ideas and distribute them among all to generate the feedback. Whereas, the scribe is the one who documents the idea generated and take actions on the points generated further. The roles are assigned as to provide equal responsibilities among the team members.
Management of communications is about keeping everyone in the loop. The process of communications planning involves defining the types of information that will be provided, who will receive it, the format to communicate it, and the timing of its release and distribution. It turns out that 90 percent of the job of a project manager is spent on communication, so making sure everyone gets the right message at the right time is important. The first step in defining communication plan is to figure out what kind of communication project stakeholders need in order to make good decisions. This is called the analysis of the requirements for communications. Communications technology has a significant impact on how to keep people in the loop. Communication methods can take many forms, including written reports, conversations, email, formal status reports, meetings, online databases, online schedules, and websites for projects.
It's important to provide a reflection about the project on which the team is working on and how they take their self-work. Reflection as a general skill can be part of the learning process and the ability to use it will improve the learning quality. Project reflections can be structured in a number of different ways. One approach is to break down the reflections by project stages: identify and negotiate the project that develops the project plan and manages the project evaluation plan. The main questions which needs to be answered while reflection phase of a project include: How was your experience while successfully leading the project? And what are the necessary skills and techniques to be possessed by project manager to effectively lead the team?