These are the statements and the guidelines that are well-established and are used in the process of organisation. These principles are considered as the guidelines for the managers which are helpful for the effective relationship among the employees of the organisation. There have many famous authors that have formulated these principles, and with the passage of time, there have been many amendments to these principles.
The principle of organising refers to the chain of commands that compel the responsibility and answerability. The principles of the organisation are based on the two major principles which are scalar principle and unity of command. According to the unity of command, there should be a singular manager or the supervisor to whom he is reporting. What is the structure and need of organising? You must know this before reading the article.
Here are the principles of organising:
- Division of labour
It is the main principle of organising that presents the allocation of labour and their tasks into small parts so that there can be effective functioning of the organisation. The employees are required to perform certain tasks so that the company can achieve the targets that are common for all. But this is the task that has to be done in a way that the tasks are allocated to all the individuals and are responsible for their work.
If an individual is working on a certain project, he will be well-acquainted about it and get complete knowledge about it. Thus, these practices make the employees more efficient and that too within less time and efforts. Therefore, it encourages the specialisation of a job with the smooth working in the organisation. But if there is too much emphasis on the division of the workforce, the tasks would be oversimplified, and it would make the job monotonous. And it would also reduce the productivity by implementing the overspecialisation of the tasks.
- Functional definition
To dodge the responsibility, the employee has to perform certain tasks. Thus, the functions that the employee that the employee has to perform should be defined properly. The principle of functionality suggests that the roles, activities, job and the expected results have to be there. But there has to be the definition of the task performed in a clear way so that the authorities should be divided accordingly. These functions are there so that employee becomes responsible and efficient for the achievement of the objectives of the organisation.
- Scalar chain
The principle of scalar chain states that there exists a line of authority that defines the top level and the lower level. This is the chain that refers to the assignment of work and delegating the authority form top level to lower level. The chain involves almost all the employees and help building the relationship among them. This way the authority transfers from upward to the downward level.
This principle also suggests that it is well-defined and it is also not interrupted chain that flows from one level to another. It helps in the promotion of better and smooth working and communication among different employees. It also helps in making the decisions effective as it gives confidence to the managers so that he can make better decisions within the authority.
- Span of control
The principle of span of control refers to the number of employees that work as per the command of managers. It identifies that the positions of the management department has limited seats and there are number of subordinates under the managers that supervise them for the effectiveness of the work.
- Unity of command
There is the unity of command in the organisation and there is only one authorises person. The employees have to follow the instructions of the superiors and the subordinate has to work according to the instructions only and their working is as per the instructions only. It also helps in arising the feeling of responsibility in the employees to improve their working and it also make the employees efficient. This principle has many advantages as it helps in reduction of the conflicts due to the single boss. It also helps in maintaining the discipline in the organisation by having effective control.
- Principle of objectives
This principle works for the achievement of the goals and targets of the organisation. There are certain objectives, and the whole company is working towards the targets that are already determined. The reason behind this is that the organisation is designed in such a way that they have to follow the process towards the objectives. The managers at the top level have to form the objectives, and they also have to make the employees aware of the targets that have to attain. The employees have to be familiar only then they would be able to work efficiently. It also states that the employees should focus more on the common goals rather than working on the individual objectives.
- Balancing principles
There is the principle of the balancing that helps to maintain the balance in the technology for the effective working of the organisation. But it is not that easy to maintain the balance as it requires a lot of care so that the employees do not contradict each other and have a common point of view. And the benefits of the organisation should be divided among all; it helps the employees to work as per their satisfaction level.
- Flexibility principle
This principle states that there is proper flexibility in the structure of the organisation. It also suggests that the designing of the structure should be in a way that it boosts the growth of the organisation in the future. It also helps the companies to make appropriate changes in the working of the organisation and the process for the better functioning.
- Principle of responsibility
This principle states that if the responsibility is assigned to someone, then it cannot be transferred to anyone else. It studies the responsibility that is assigned or delegated to some subordinate and the authority which is delegated to him. The manager while delegating his duty also delegates his part of the job, and if the subordinate is not capable of coming up to the expectations, then the responsibility lies with the managers only. Or we can say that the responsibility is not divisible. If the task is delegated, the responsibility would not be transferred.
- Expected outcomes
The managers always expect some outcomes when they delegate the authority to the subordinates. The main target of delegation is the achievement of the targets. The delegation of the authority should be in such a way that it brings the clarifications in the performance that is expected in the form of cost, time, volume, effort etc. And it also refers that it should not be above the level of expectations from the subordinates so that there can be proper functioning.
- Principle of efficiency
The structure of the organisation should be formulated in such a way that it achieves the targets efficiently. And the structure should be in such a way that there is maximum utilisation of the resources or we can say that the organisation works as the system that puts minimum inputs for the maximum output at the limited cost.
- Principle of continuity
This principle states that there are careful measures taken while forming the structure of the organisation so that there can be better maintenance and existence of the functions. The functioning should be continuous so that the company is capable of able to manage the change in the environment for its long survival.
- Cooperation principle
The cooperation principle is related to the functionality of the organisation. The whole team is working collectively towards the attainment of the objectives. The employees should work as per the requirement and the targets so that there is cooperation among the employees. There should not be any disagreement in the organisation, and if there is any, it should be resolved at the same time.
Therefore, we the whole organisation structure is based on these principles.